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Tu Lan Adventure Race 2019

It’s no coincidence that the Tu Lan Adventure Race has been through four successful seasons – and still means more than just a race. All of the participants in the Tu Lan Adventure Race are aware that they are not just participating in an adventurous race for their passions of exploration, but more important are the values they created for the local community.

Back in 2014 Tan Hoa was just a remote village in a deprived region of Central Vietnam, also a majorly flood prone area that suffered natural disasters year after year. Historical floods that shook the country have always been a nightmare for the local people here; they drowned out houses, swept away all the fields, crops and everything that the locals ever owned.

The Tu Lan Adventure Race emerged from the thought, of doing something to help the local people and providing them with facilities to fight and survive against the disasters. Fortunately, Mother Nature has given this region a wonderful natural wonder, a spectacular cave system called Tu Lan, like no other wonder in this world. And it’s also the ideal place to organize this program – Tu Lan Adventure Race.

This is a race that brings together hundereds of people with a common passion for adventure, from all over the country to Tan Hoa village; together they create wonderful social values for the locals by creating job opportunities, building floating houses and minimizing the damage suffered by the locals and their properties.

The Tu Lan Adventure Race has never let the participants down on its diversity and challenging itinerary thoughout the seasons. This year is not an exception. The teams will need to have strong teamwork skills to complete the missions & achieve victory. Participants will be taking part in different activities such as upstream boat racing, trail running, challenging jungle trekking, river cave swimming, rock & mountain climbing in the marvelous world of Tu Lan Cave System with the total racing distance of 42km.

To ensure the quality of the race and the conservation matters, only 10 teams (10 members each team) are allowed to register for the race each year. Participants are required to team up and be ready for the registration day.

Organizers

Sponsors

Media Sponsors

General Information

This is an adventurous competition between 10 teams comprising of 10 members each, making it a total of 100 participants. The race is divided into 2 rounds.

For Round 1, participants are required to make their team of 10 beforehand, follow the instructions from the organizers & register on the system to participate in the Tu Lan Adventure Race 2019.

Round 2 will be scored on the performance of each team day by day (2 racing days):

Rao Nan Voyage is the first racing day. Teams will take part in the 14-km upstream boat racing on Rao Nan River. This is a challenging journey for all teams since they will have to pull/carry the boat sometimes through shallow parts of the river or to prevent the boats from being damaged by sharp rocks. After finishing the boat racing, teams will participate in the second mission of the day – trail running for 9.5km to the finish point. End of Rao Nan Voyage day.

Tu Lan Conquest is the second racing day. It will take participants on the journey into the wildlife of the Tu Lan Cave System. Teams, together, will be trekking through jungles, crossing rivers, climbing mountain and cave swimming with a total distance of 19km. At the end of the day, a Gala Dinner will be hosted at Oxalis office in Tan Hoa to celebrate.

Community Day is the day for teams to be with the community, hand-over the floating houses built by the race’s funds. End of Tu Lan Adventure Race 2019.

Time

From 31st March, 2019 to 3rd April, 2019

Participants

Anyone (either Vietnamese or foreigner) who is 18 years old or above; has great passion for adventurous outdoor activities & cave exploration are welcome.

Registration Conditions

It is obligatory that each team must have 10 members and must register in team. Companies can register for their staff in a group of ten people and name the group. Individual registration will be rejected.

Each team will need to gather member’s information (name, gender, DOB, ID number), leader’s name, contact number of leader & team’s name; book directly on website.

Priority Registration (internal-processed booking):

Donate floating houses (each team needs to commit to donate 2 floating houses with VND 30,000,000/house for the race) after this announcement until 8AM 15th Dec, 2018. Only 3 teams are allowed for this priority.

Registration Information

–    Priority booking system opens for 3 teams, who commit to donate floating houses (each team needs to commit to donate 2 floating houses with VND 30,000,000/house for the race) after this announcement until 8AM 15th Dec, 2018. Only 3 teams are allowed for this priority

–    Direct booking system opens at 9AM on 15th Dec, 2018 at http://oxalis.com.vn/tu-lanadventurerace-2019/. The booking system will automatically close after getting enough teams

Entry Fee

Ten teams that join in Round 2 will need to pay an entry fee of VND 70,000,000/team (10 members)

–    The entry fee includes tax, environmental fees, related fees & public insurance during the race

–    Support team & first-aid team throughout the race

–    Camping gear (tents, mattresses, sleeping bag, pillow etc.)

–    Logistics from Phong Nha to Tan Hoa (for the first day) & Tan Hoa back to Phong Nha (for the last day)

–    Meals throughout the program (dinner day 1,2,3; breakfast day 2,3,4; lunch day 2,3,4)

–    Donation to the funds of building floating house for local people of Tan Hoa, Quang Binh. 

Get ready for the most thrilling adventure race of 2019. Team up, train hard and build strong spirit to overcome your own limits.

Note: One of the main purposes of the program is to raise funds to support struggling local community by building floating houses, saving lives and minimising human & material damage caused by annual flooding.

Detailed Program

  • Successfully registered teams will receive a confirmation email from the organizer to create a new Facebook Group named under the formula: “Group Name” – Tu Lan Adventure Race 2019.
  • Group privacy is set at Public mode.
  • Use the official cover photo of the program provided by the organizer
  • After creating the group, inform the organizers before inviting friends to join the group
  • Group post content must cover the group activities, trainings, programs & attractions of Quang Binh. You are not allowed to post sensitive content, not related to the Tu Lan Adventure Race program.

31st March, 2019: GATHERING DAY

10 teams need to be at Gathering Point in Phong Nha (Phong Nha bus station) before 1:00 PM of the 31st March, 2019 for attendance check before transferring to Tan Hoa for safety briefing. There will be no mission today; teams will have chances to enjoy the fresh atmosphere and peaceful life of countryside.

Oxalis will provide:

  • Transportation: Bus from Phong Nha to Tan Hoa
  • Necessary information related to logistics
  • Meals & accommodations at local resident’s house
  • Camping facilities at local resident’s house: tents, sleeping bag, pillow, locks for luggage’s tent (each team will be provided 5 tents in total including 3 tripled-tents, 2 single-tents)
  • Documents & related necessary information to assure all team members understand the rules & regulations of the program.

 

Teams need to prepare:

  • Teams need to prepare their own transportation to the Gathering Point in Phong Nha
  • Teams need to prepare their own personal belongings for the race before arriving at the Gathering Point in Phong Nha

1st April, 2019: RAO NAN VOYAGE

After breakfast on the second day, teams will gather at the Start Point & start the race by solving the classified letter. After successfully solving all quizzes, teams will receive wooden paddles and hike to Rat Cave’s entrance to take the boat and race from there to Kim Bang Bridge. The challenge for the day will be a 14km upstream-racing by boats; teams will also need to carry the boats through shallow parts of the river to avoid damaging the boats. With this mission, team spirit is the top decisive factor. The boat racing finishes at Kim Bang Bridge for the first stage, teams will keep running from the bridge back to Oxalis Tan Hoa office (9.5km in total) as the finish point. Teams that arrive later than 5PM will not be eligible to have their marks scored on the next day.

After the race, teams will have time to adore the rustic beauty of Tan Hoa & enjoy the dinner feasts prepared at local resident’s house. Teams will spend the night at Oxails Tan Hoa Campsite.

Itinerary:

  • 06:00  Breakfast at local resident’s house
  • 07:00 Teams gather in front of Oxalis Tan Hoa office & receive packed lunches
  • 08:00 Rule & regulation briefing of Rao Nan Voyage day
  • 09:45 Solve quizzes, receive wooden paddles then race to Rat Cave’s entrance to get the boats. Boat racing from there to Kim Bang Bridge. From the bridge, start the second stage by hiking 9.5km back to Finish Point to finish off the first day racing.
  • 17:00 Teams arriving later than 5PM will not be eligible to have their marks scored on the next day. Gather at Oxalis Tan Hoa office for campsite
  • 18:00 Teams will find their assigned local houses for dinner
  • 19:00 Free time around campsite

 

Oxalis will provide:

  • Camping gear: tents, sleeping bags, mattresses, pillow (each team will be provided 5 tents including 3 tripled-tents & 2 single-tents; two locks to lock luggage tent)
  • One metal boat each team (with 10 paddles, 2 water scoops)
  • Life-vest for all participants
  • One waterproof dry-box on boat
  • One semi-dry bag, one plastic bag for lunch packs
  • One first-aid kit on boat
  • Secure storage for valuable belongings
  • Rescue and first-aid team along the race
  • Water-supply stopovers along the race
  • Lunch packs (‘banh mi’ & energy bars)
  • Dinners at local houses
  • Water bottles (Note: participants need to keep the water bottles for refilling/replacing at the stopovers)

 

    2nd April, 2019 : TU LAN CONQUEST

    Today’s race will be longer, more challenging & dangerous than the previous day. During the race, participants will not only race to achieve ultimate victory but also have the chance to explore the marvelous beauty of jungle & cave of Tu Lan Cave System. That will be a great help in overcoming the fears & challenges of ‘Tu Lan Conquest’ day.

    Itinerary

    • 06:30 Breakfast at Oxalis Tan Hoa Campsite
    • 07:30 Rule & regulation briefing of Tu Lan Conquest day
    • 08:00 Start the race of trekking, caving, mountain climbing, cave swimming. Each team departs 5 minutes apart. Total distance is 19km including 300m cave swimming, 8km flat road trekking, 11km jungle & mountain trekking; 3 slopes with elevation change up to 250m; 4 mountain climbs).
    • 17:00 Teams arriving later than 5PM will not be eligible to have their marks scored on this day
    • 18:30 Gala Dinner & Prize Announcement. Spend the night at Oxalis Tan Hoa campsite

     

    Oxalis will provide:

    • Breakfast at campsite
    • Packed lunches distributed to all teams in the morning (teams will carry by themselves)
    • Gala dinner with DJ
    • Rescue and first-aid team along the race
    • Water-supply stopovers along the race
    • One walkie-talkie for each team in case of emergency
    • Caving gear & safety equipment: helmets, headlights, gloves
    • Camping gear: campsite, tents, mattresses, pillows, sleeping bags (5 tents each team including 3 doubled tents, 2 single tents)
    • Water bottles (Note: participants need to keep the water bottle for refilling/replacing at the stopovers)

     

    Teams need to prepare:

    • 1 long (easy to dry) pant and 1 long-sleeved shirt to wear during the race (can be purchased at Oxalis shop)
    • 1 pair of trekking boots
    • 1-2 pairs of calf length densely woven socks (not ankle socks)
    • Personal items: mosquito repellent, sunglasses, hats, toiletries.
    • Snacks (optional)

    3rd April, 2019: COMMUNITY DAY

    The last day of the race is the time for community support. After breakfast, teams will hand over the floating houses & a school library for local residents of Tan Hoa; enjoy the countryside before heading back to Phong Nha in the afternoon.

    Itinerary

    • 06:30 Breakfast at campsite
    • 08:00 Hand over floating houses & commune library for Tan Hoa residents
    • 10:00 Enjoy the landscapes
    • 11:00 Lunch at local restaurants
    • 12:30 Transfer back to Phong Nha
    • 14:30 End of Tu Lan Adventure Race 2019 program.

     

    Oxalis will provide:

    • Breakfast at campsite
    • Lunch at local restaurant
    • Transportation from Tan Hoa back to Phong Nha
    • Construction of floating houses

     

     Teams need to prepare

    • Personal items: sunglasses, hats, camera..

    Prizes

    • 1 x Winner Prize valued VND100,000,000 (10 return tickets for all domestic/international flights operated by Jetstar Pacific, except for Singapore bound)
    • 1 x First Runner-Up Prize to be updated
    • 1 x Second Runner-Up Prize to be updated

     

    Media Prizes

    • 1 x First Media Prize to be updated
    • 1 x Second Media Prize to be updated
    • 1 x Third Media Prize to be updated

     

    Note: Prizes cannot be redeemed for cash

    Rules & Regulations

    Participants need to follow the rules/regulations of the program given below

    General Rules & Regulations

    BEFORE THE RACE

    • Successfully registered teams will receive a confirmation email from the organizer to create a new Facebook Group named under the formula: “Group Name” – Tu Lan Adventure Race 2019.
    • Group privacy is set at Public mode.
    • Use the official cover photo of the program provided by the organizer
    • After creating the group, inform the organizers before inviting friends to join the group
    • Group post content must cover the group activities, trainings, programs & attractions of Quang Binh. You are not allowed to post sensitive content, not related to the Tu Lan Adventure Race program.

     

    DAY 1 (31st MARCH, 2019)

    • Teams need to be in time at Gathering Point in Phong Nha before 1PM for attendance check.
    • Late show-up teams may have their points deducted

     

    DAY 2 (1st April, 2019)

    • Each team will be provided with 1 metal boat, 10 wooden paddles and 2 water scoops. Teams are not allowed to use other paddles; any loss or damaged equipment will be charged. Note: teams also need to carry the boats through shallow part of the river to avoid damaging the boats.
    • Teams need to arrive at the destination before 5PM or will be eliminated and will not be scored for the next day. Team members has to support each other to complete this mission
    • Support & first-aid team will be your side along the race. However, participants are not allowed to have actions that might pose a threat to their own safety or that of others during the program.

     

     DAY 3 (2nd APRIL, 2019)

    • Each team will respectively depart 5 minutes apart. Departing order depends on result of the first day.
    • Teams must follow the rules & regulations of the program; follow the Support Team’s instruction to secure safety.
    • Keep track on clues marked along the way to avoid misplacement. Use the walkie-talkie to contact the organizers as soon as a problem occurs.

     

    DAY 4 (3rd APRIL, 2019)

    • Teams need to follow the organizer’s instructions when handing over floating houses for local community.
    • Show respect to the landlords & support team

     

    Other rules & regulations

    • Only 10 people are allowed in one team. The organizer has the right to deny the extra team member from participating in the race.
    • Eliminated teams during the race can keep participating in all activities as tourists (no score marked on this day and no disturbing racing teams)
    • Teams must have attentive awareness in ensuring the safety of everyone together with environmental conservation throughout the race. No littering throughout the race; and damaging trees or cave formations is strictly prohibited.
    • Respect local residents and culture
    • Respect members in the team and from other teams; this is one of your most wonderful opportunities to connect with others
    • Be attentive; assure the safety of yourself & of everyone else.
    • The organizer has the right to reject any team if they are not qualified for the program, without a refund.

    Registration Conditions

    Payment & Confirmation

    Upon making your reservation, our team will follow up within 2 working days via email with an invoice and link to our secure online payment provider OnePay. Please review your invoice and the payment link to ensure they match the services booked, and submit your payment.  You will have 5 days to make payment otherwise your reservation will be cancelled. You can make payment via Visa or MasterCard in Vietnamese Dong.

    Cancellations

    After completing the registration of Tu Lan Adventure Race 2019, if for any reason your team turned back while on the program or if you must quit the race, all tour costs will be forfeited without further compensation. Teams can change team members up to 3 people by March 15th, 2019. Any changes after this time will not be accepted

    ID Card/Passport

    ll team members registered to join in Tu Lan Adventure Race 2019 must hold a valid passport and valid visa. It is your responsibility to obtain a current Vietnam visa. All passports and visas must be presented upon arrival at Oxalis Adventure Headquarters office. A photocopy will be made in our office and provided to local police for registration before accessing any area that we conduct the race.

    Travel Insurance & Risks

    We highly recommend all team members to purchase a comprehensive travel insurance package covering medical treatment, natural disaster, personal accidents, guided-caving tours, medical evacuation, etc. You should understand that during the course of the race certain events may occur such as accident or illness in a remote location without medical facilities. You agree to assume all risks and hold the organizer blameless on all accounts of accident or illness

    Fitness Requirements

    All participants should be in good physical health before attempting Tu Lan Adventure Race 2019. It is vital that participants with pre-existing medical problems or conditions make these known to the organizer. If we discover that you have a medical condition which you have not disclosed to us (particularly a condition which would affect you on tour) or if you lie on your medical form in any manner, we reserve the right to cancel your tour without refund at any time. If your medical status changes at any time after you sign up, it is your responsibility to inform us immediately. Medical and evacuation expenses are the responsibility of the participant. It is important that you consult your doctor regarding vaccinations and other medical requirements before you depart. If you cannot complete any section of the tour due to lack of physical ability you will be turned around at your own cost.